Approved by unanimous IAA Cabinet vote on 9 April 2005.

To be considered at IAA Annual Meeting on 18 June 2005 (requires 3/5 majority to ratify).

Article One—Purpose And Scope

These Bylaws, in concert with the Constitution and other Bylaws of the Association, define the basic roles and responsibilities for elected officials of the Association, including the President, Vice President, Secretary, Treasurer and At-Large Members of the IAA Cabinet. These are meant to be minimum standards to which elected officials of the Association are to be held.

Article Two—President

It shall be the duty of the President to:

1. Supervise and direct the business of the IMSA Alumni Association;
2. Preside over all Association meetings, including preparation and distribution of agendas;
3. Serve ex-officio on all Association committees;
4. Appoint chairs, liaisons and coordinators for all Association committees and projects that are not otherwise governed by the Bylaws of the Association;
5. Serve as the primary liaison between the Association and IMSA;
6. Coordinate reunion and other annual alumni event planning;
7. Perform any other duties deemed necessary to ensure the proper organization and operation of the Association.

Article Three—Vice President

It shall be the duty of the Vice President to:

1. Act in the absence of the President and assist the President as requested;
2. Succeed to the position of President in case of vacancy in that position;
3. Coordinate the activities of the Association’s Clubs, as outlined in the Club Chartering Bylaws;
4. Assist the President with coordinating reunion and other annual alumni event planning;
5. Perform any other duties deemed necessary to ensure the proper organization and operation of the Association.

Article Four—Secretary

It shall be the duty of the Secretary to:

1. Take attendance and minutes for all Association meetings;
2. Maintain and make available to the membership the records of the Association;
3. Coordinate the communications of the Association, including but not limited to newsletters, Web sites, e-mail lists and other correspondence;
4. Perform any other duties deemed necessary to ensure the proper organization and operation of the Association.

Article Five—Treasurer

It shall be the duty of the Treasurer to:

1. Develop the IAA Program Budget in consultation with the other Association officers and representatives of the IMSA Fund;
2. Present the IAA Program Budget to the IAA Cabinet for approval annually no later than 31 August;
3. Present any IAA Event Budgets to the IAA Cabinet for approval as needed;
4. Monitor the use of Association program or event funds in concert with representatives of the IMSA Fund and submit periodic Treasurer's Reports at Cabinet meetings. Present an annual Treasurer's Report to the membership at the Annual Meeting. Provide all reports to the Secretary for inclusion in the records of the Association;
5. Work with the IMSA Fund on fundraising efforts as needed;
6. Perform any other duties deemed necessary to ensure the proper organization and operation of the Association.

Article Six—At-Large Cabinet Members

At-large cabinet members provide direction for the IAA and participate in the organization of IAA efforts. They serve as a sounding board for ideas and as contact points for the alumni population. Cabinet members will be called upon to coordinate projects for the alumni association, particularly serving as liaisons between the IAA and IMSA departments/areas, including but not limited to Admissions, College and Academic Counseling, Computing and Networking Services, Student Leadership Development and the IMSA Fund.

Article Seven—Attendance and Recall

Officers and cabinet members are expected to attend all scheduled meetings of the Association. In the event an officer or cabinet member will miss a meeting, it is incumbent upon him/her to notify the President in advance of the meeting. If officers or cabinet members fail to attend two meetings during their term without proper notification, a recall vote may be called for. Recall of an officer or cabinet member requires a two-thirds (2/3) vote of the Cabinet. Resulting vacancies will be filled pursuant to the Constitution—Article Four, Section Five for officers; Article Six, Section Two for at-large members.

Article Eight—Ratification and Amendment

These bylaws are to be ratified by the Annual Meeting on 18 June 2005 by a 3/5 majority vote. These Bylaws shall be amended by a 3/5 vote of the Association at its Annual Meeting or by a 3/5 vote of the Association at a special meeting called for the purpose of amending these Bylaws.