The meeting was called to order at 8:03 PM CDT.

Items for action:

Class of 2003 Reunion Budget

A motion to approve the class of 2003 reunion budget as is was put forth. The motion was seconded by Kevin. The budget was opened for discussion. Representing the class of 2003 was Joyce Hwu.

43 students were unable to be contacted, most of them non-graduates. It is suspected that why may not want to attend. 100 is close to a final number.

It was asked if all guests will receive keepsakes even if they are not alumni (such as dates or spouses). The priority will be for classmates. They will not be able to change the number on the order, so it will be kept at 100.

It was mentioned that an IMSA parent has extra tablecloths. Will they need more? (The parent has 20.) IMSA has tableskirts for the serving tables, otherwise they will need to rent. Tablecloths are small expenses that should not throw off the budget entirely if they need to be purchased or rented.

The extra surplus seems okay and should allow room to play, but it should be allocated as something other than "surplus." Suggest it be named "miscellaneous." An amendment was put forth to mark $260 to go to 13 people if they need help paying, with $16.75 going toward tablecloths. The amendment was accepted.

Discussion was closed. The motion to approve the budget passed. Joyce will send the updated version by the end of the week.

Class of 1993 Reunion Budget

A motion to approve the class of 2003 reunion budget as is was put forth by Matthew. The motion was seconded by Joanna. The budget was opened for discussion. Representing the class of 1993 was Ann Chen.

A survey was sent out for class members for whom the organizers have contact information to determine preferences for meal, venue, food, etc. As of February 12, 57 said "yes" and 42 said "maybe." 53 people from the class were missing. The website is being updated.

The ticket price gives flexibility in the budget. The attendance can run to 60 adults and 4 kids and still balance. If the number is closer to 100, tickets can be purchased from the cash bar and handed out as they walk in.

The number of projected guests was included in the estimate of attendance--100 is reasonable; the number should not go below 60. The headcount can be given up to the Wednesday before the event and can go above 100 since the space is flexible and there will be a buffet. The venue is Marchet--in the west Loop on Randolph.

Keepsakes will be for alumni and not spouses. Flash drive, paperweight or plaque--unknown but it will be what is best/most valuable. The budget allocated for that will not go higher.

The IAA can provide up to $250 for mailing--beyond that is up to the class organizers.

It was asked if they can use the IMSA printer/designer, and if so, is there a cost? There is no cost if relatively simple, but a nicer invitation could probably not be printed in-house.

Ande suggested to put a line item in about the projected drink tickets. A friendly amendment to this effect was put forth by Kevin and accepted by Matthew.

Most believe $75 is reasonable to pay. A few said $50 was the highest, hence the reason for the subsidy. The extra money may be used to invite faculty. If people need assistance, they will be help at the registration table for every $25 off.

Discussion was closed. The motion to accept the budget passed with the line item change. The updated budget will be sent later.

Class of 1998 Reunion Budget Review

Anthony was absent due to a death in the family this month. Sachin reported that he is not having luck--Ande will help them out. There will be a Friday event at no charge but there is no information on the Saturday venue.

Items for discussion:

Regional Event Planning

No information from Tarun; Carolyn has information. The DC event is set for April 12 from 3-6 PM at a local restaurant--James Hoben Irish Pub? An eVite was sent to the DC area alums, with 16-18 replying they will attend. Matthew or Ande will post the event to the IAA website. There is no need to approve the budget but information on the number is needed; she will follow up with Ryan. Max, Suzyn, and Carolyn will be in attendance.

The NYC event is scheduled for May 3 and is the last for this fiscal year. No venue chosen yet; Tarun is working with Matt Unterman and they are planning for an afternoon timeslot.

The March 8 event in Seattle went well. The event was hosted by Kelly Baluta, with 25 people in attendance. Food and drinks were obtained from Costco and worked very well. Good conversations were had and it was a great event overall.

Constitutional Updates

This item was tabled as Scott was overwhelmed with another issue, but he has a rough preliminary draft and will email it in the next week. It needs to be out for review six weeks prior to the election.

Homecoming

Carolyn provided a brief update on planned homecoming activities. Homecoming is September 27. Saturday will feature the naming ceremony for Alumni Hall, with alumni awards during the dance in the evening. There will be a dinner event off-campus. They are trying to have something to mix alumni with students, maybe a Sunday afternoon activity. Carolyn will put together a small alumni advisory group to advise on how the event should look and determine what will and won't bring people back. Conference calls will be scheduled.

Elections

Ande will be contacting cabinet members in the next week to figure out their status for the following year. If anyone is leaving the board and wants to chair elections, that would be great; otherwise, an outside person will be needed to serve. For online voting, Paul Strasma will be contacted.

Announcements

Will PayPal be used for reunion registration? This is being worked on with Neal, especially to get information into transition documentation. Needs to be in the reunion guidebook.