Cabinet members in attendance: Ande Croll, Matthew Knisley, Ryan Armour, Anthony Nuval, , Kevin Colby, Mark Czynski, Neal Groothuis

Excused: Mindy Brown, Carolyn Johnson, Timothy Meyer, Scott Swanson

Absent: Tarun Nagpal

Others: Sachin Agarwal ('98 Reunion Coordinator)

The meeting was called to order at 8:04 PM CDT.

Items for action:

Class of 1998 Reunion Budget

Kevin motioned to accept the 10-year reunion budget. Neal seconded. Discussion on the item was opened.

Sachin provided details for the reunion. The venue is Adobo Grill in Chicago; cocktails and appetizers will be served. Cost is $66 per head and $75 per ticket will be charged.

The attendance status was asked. Facebook is being used for contacting people primarily. Followups will be done via phone.

Other details: there is no minimum attendance. A $500 deposit was required as the anticipated size of the party is above 50. The head count needs to be reported three business days prior.

A concern was raised that not enough of the budget is being spent. A suggestion was made to reduce ticket prices to $70 or to allocate the remaining money towards a "miscellaneous" line item. A friendly amendment was put forth to change the budget allocation as follows: $20 for food, $35 for beverage, and $8 for keepsakes. The amendment was accepted.

Discussion was closed. The motion to accept the budget with the amendments passed unanimously.

Items for discussion:

Regional Updates

Matthew provided updates on regional club activities. The May 3 event in NYC has been posted to the website. Carolyn said that the DC event held earlier in the month went well. Ande and Matt estimated that 30 people were in attendance; Matthew will get an update and email the cabinet. Matthew will also see if he can get pictures from the DC event.

2009 Budget

Ryan reported that a large budget surplus is projected for this year. The Association was significantly conservative with the budget--a $7,000 surplus is projected. This money could be used as seed money to get regional event support.

Other suggestions were put forth for using the money: Anthony suggested contracting the website face lift work out; Neal suggested transitioning electronic resources to a hosted provider rather than using IMSA resources. Ande suggested looking for someone to work on redesigning the IAA logo.

Elections

Ande stated that she has heard back from half of the cabinet regarding their future plans and asked those who have not done so to get in touch with her. Mindy has volunteered to help run elections. Neal was asked if he could help with the electronic voting mechanism and he agreed.

For the elections, the candidates need to be determined six weeks before the meeting, so we need to know who is running prior to next month's meeting.

Constitution Update

This item was tabled since Scott could not attend the meeting. Ande will ask Scott if he can email the information to the cabinet.

Alumni Weekend

Ande has a list of the Academy faculty and staff. Invitations are usually sent out to them for the faculty/staff lunch. Ande asked if anyone has ideas as to alumni faculty that should be invited, to let her know. Also, retiring staff members that will be inducted into the IAA as honorary members will need to be approved.

Other events during the weekend--there is something being done on Friday. There are also events for '98 and '03 that need to be publicized. RSVPs for the luncheon need to be sent in as well.

Other Items

Neal shared some information about the next release of myIMSA--the next release will have full compliance with IMSA's password policies and will impact the viability of using information in my IMSA as a centralized login server and other action items from the technology discussion.

Neal motioned to adjourn the meeting. Kevin seconded the motion. The meeting was adjourned at 8:49 PM CDT.