Cabinet members in attendance: Ande Croll, Matthew Knisley, Anthony Nuval, Mindy Brown, Kevin Colby, Mark Czynski, Neal Groothuis

From IMSA: Carolyn Johnson

Excused: Ryan Armour, Timothy Meyer

Absent: Tarun Nagpal, Scott Swanson

The meeting was called to order at 8:06 PM CDT.

Items for action:

Honorary IAA Membership for Retiring Faculty

Ande moved to induct Richard Dods and Nancy Todnem, retiring IMSA faculty, as honorary IAA members. Anthony seconded the motion.

Ande explained that they will be submitted to the population at large for induction at the general meeting and is an item for action at the general meeting. A friendly amendment was put forth to rephrase the motion as "putting forward for induction at the annual meeting" and was accepted. Ande has not heard anything about their future plans.

The motion carried unanimously. Ande will make some certificates to present to them.

Items for discussion:

Technology Meeting Recap

Neal mentioned that his proposal for transitioning electronic resources to a virtual private server met with no strenuous objection. He also explained that moving off of the IMSA network might preclude collaborative work with IMSA IT, but given the increasing scope of the password policy, any such work seems unlikely regardless.

One action is to find out from Jim Gerry if it is possible to exempt myIMSA from the password policy. If not, what information collecting can the IAA do? An action item to see if money from the IAA budget can be allocated to provide services is set for next year. For the remainder of the fiscal year, such expenses can fall under the "miscellaneous server expenses" category.

Regional Events Wrap-up

Carolyn provided details regarding the DC event. It went well; attendance was small (~20) but the venue was great, it was a beautiful day, and it was inexpensive (under $200). Everyone who came said they enjoyed it.

The New York event had 40-50 people in attendance and Carolyn heard it went well and that everyone had a good time and actually stayed for awhile after the official end of the event. Tarun, Matt Unterman, and Sendhil Revuluri did a lot to make the event happen. The cost of the event was just over $1000 and the venue was wonderful (right on the river).

Budget Discussions

Ryan could not make the call this month, but Ande wanted to discuss where we were to make sure we use allocated funds as much as possible.

Alumni Weekend

For the annual elections, Mindy and Neal sent out an email to recruit candidates for the cabinet. At the moment, no current representatives are returning next year. Interested people are encouraged to run.

For the faculty/staff luncheon, cabinet members have a list of names that they are to invite. Invitations should be taken care of by the end of next week. The luncheon will be held in the IRC following the 10:00 annual meeting (around noon). Ande is working with Carolyn to put the luncheon together. One more email needs to be put out inviting people to the luncheon.

It was asked whether the honorary inductees will receive special invitations -- Ande will follow up on that. Ande will also put together the agenda for the general meeting and the future plans of the Association. She is working with Matthew to communicate this via the IMSA 360 magazine--if anyone has any ideas, she asks that you contact her.

On reunion RSVPs, numbers are not high, but they usually get higher closer to the actual date.

Student Representative Proposal

Current student Kevin Crews submitted a proposal to formalize student relationships with the IAA. The proposal allows for a rising senior to be elected as the "young alumni representative" that would work closely with the IAA.

Carolyn brought up two aims of the proposal: 1) this would name a student that will be responsible for facilitating student-IAA relationships, and 2) this would be part of a leadership-building program. The feeling is that nothing has come of the role of Student Council president with respect to the IAA.

The position could be an outside elected position--does the liaison have to be a member of Student Council? The general feeling of the cabinet was that it should be connected to Student Council. This role would also need to be defined and established.

Ande brought up the concern that IAA meetings generally discuss alumni affairs and would not be of value to a student participating in the meeting. Anthony suggested setting up a reciprocal alumni liaison to the Student Council. Carolyn informed the cabinet that the incoming Student Council president is interested in pursuing relationships with alumni and to have a student representative present at meetings.

The meeting was adjourned at 8:47 PM CDT.