NOTE: Next meeting scheduled for week of September 8

IAA Constitution Updates

Persons responsible: Jeff, Scott

Goal: Get changes ready by February 28, 2009 for presentation at next alumni meeting

Proposed changes:

• Standardization of language
• Changes to scheduling of annual meetings, elections
• Changes to roles and responsibilities of cabinet members (reunion coordination, annual alumni event planning)

Technology Projects

Persons responsible: Kevin C., others

Goals: ongoing

Expected budget need: $1500+

Intersession

Persons responsible: Kevin M.

Goal: Want to have 35 alums participating

Expected budget need: $1350

Regional events

Persons responsible: Matthew, Soochon, Sam

Expected budget need: Unknown

Tasks:

• Carolyn to provide estimates of alumni populations per region
• Identify representatives from each region, get them started on event planning now
• First events in September, October (New York, Seattle)

Notes:

• spread out events more--have one per month (revise constitution to reflect operating mechanism)
• still need people in the regions with contact info, but can move to a per-event model of planning
• one event per year is enough for regions other than Chicago?
• consider coordinators for specific audiences (student coordinator, professional coordinator to appeal to their respective groups for attending events)

Fundraising

Persons responsible: Entire cabinet

Goal: 100% of cabinet members donating to IMSA

Alumni Sibling Program

Persons responsible: Tony, Scott, Amy

Goal: 15-20 students per class; applications ready by homecoming

Expected budget need: $150

Notes:

• Pair by areas of study?
• Alumni participation: college students vs. older alumni; do not match if alumnus and student attended IMSA at the same time
• Set up application process to ensure commitment; keep it paperless (electronic applications will simplify data import/analysis)
• Will the relationships continue past graduation? Intent: long-term relationship
• Need demographics matchup
• Identification of potential alumni: check myIMSA for volunteers for student-focused programs, people who have volunteered in the past
• Target: 15-20 students per class

Career Forum

Persons responsible: Amy, Matthew

Goal: 4 sessions (October, December, February, April), 4-5 alumni invited per session (3-5 in attendance)

Expected budget need: $800

Notes:

• Need to cater to alumni schedules
• Get underrepresented careers
• Provide free food to attract students
• Travel reimbursement for participating alumni
• Advertising: flyers?
• Determine themes for sessions from the people available

University Host Program

Persons responsible: Jonathan, Sam

Goal: Expand database

Reunions

Persons responsible:

Goal: identify coordinators by October 15

Expected budget needs: $1600

Notes:

• Hold reunions separate from Alumni Weekend?
• Poll coordinators to determine when they would like to hold their reunions

Alumni Weekend

Persons responsible:

Goal:

Notes:

• Could have an annual meeting without designating it "alumni day"
• Can split elections from annual meeting for the "crossover" year
• Need constitutional changes

Elections

Persons responsible: Ande

Goal: Assemble elections committee by December 31

IAA "Branding"

Persons responsible: Tony (promotional materials), Kevin C. (logo)

Goals: New IAA logo, promotional materials (swag, flyers) by homecoming?

Notes:

• Hold competition among alumni for a new logo

Transition Documentation

Persons responsible: Executive Board

Goals: put together documentation for all projects by January 1, 2009

Admissions/Recruiting

Persons responsible: Sam

IMSA 360 Story Submission

Persons responsible: Ande

Homecoming Activities

Persons responsible: Ande

Goals: Determine scope of IAA participation (Homecoming: September 27, 2008)

Expected budget need: $1000