Article 1—Purpose And Scope

Section 1.01

These Bylaws shall define the membership, jurisdiction, and procedures of the Elections Committee of the IMSA Alumni Association, and they shall be the guiding principles in all elections of the Association. Where these Bylaws are ambiguous or in conflict with other Bylaws of the IMSA Alumni Association, they shall be subject to interpretation by a majority vote of the Alumni Cabinet.

Article 2—Membership Of The Elections Committee

Section 2.01

All alumni interested in becoming members of the Election Committee shall submit their names and contact information (phone number, address, and e-mail address) to the Association President within three months of the conclusion of the Annual Meeting.

Section 2.02

The Alumni Cabinet shall appoint the Chairperson of the Elections Committee from this pool of names within five months of the conclusion of the Annual Meeting.

Section 2.03

The Members of the Election Committee shall be selected from this list of candidates by the Chairperson, subject to the guidelines in the Bylaws and to the approval of the Alumni Cabinet within 1 month of being appointed.

Section 2.04

The Elections Committee shall be comprised of at least one member from each graduating class in which there was a nominee. In so far as possible, the number of members from each class should be kept balanced.

Article 3—Jurisdiction Of The Elections Committee

Section 3.01

The Elections Committee shall have full control over all election proceedings of the Association, subject to the terms of these Bylaws.

Section 3.02

All actions and decisions of the Elections Committee shall be by simple majority vote of its members.

Section 3.03

The Alumni Cabinet may veto any decision or action of the Elections Committee by a 2/3 vote.

Section 3.04

Meeting schedules and procedures, including quorum requirements, shall be established by the Chairperson, subject to the approval of the President. These items shall be delivered to the President at the same time as the list of members. Copies of these items will be made available to any IAA member upon request and receipt of duplication costs.

Article 4—Procedures For Elections And Duties Of The Elections Committee

Section 4.01

The Elections Committee shall preside over, conduct, and certify all Association elections as outlined in the Bylaws.

Section 4.02

Nominations for all of the elected positions shall be mailed or e-mailed to the Chairperson of the Elections Committee. All nominations must be received by a date announced by the Elections Committee, which shall be no later than 35 days prior to the date of the Annual Meeting.

Section 4.03

The Elections Committee shall contact all nominees to confirm their interest and ensure, in so far as possible that there is at least one candidate for each position.

Section 4.04

The Elections Committee shall arrange for printed ballots with the names of all candidates and the positions for which they are running on them, with space for write-in candidates. To facilitate Absentee voting, ballots shall be available at least 30 days prior to the Annual Meeting.

Section 4.05

The Elections Committee shall be responsible for coordinating absentee voting. Absentee ballots may be requested from the Chairperson and should be returned to a designated committee member before the date of the Annual Meeting. Absentee ballots may only be requested by, and delivered directly to, the IAA member intended to use the ballot.

Section 4.06

Newly elected officers shall begin their terms at the conclusion of the Annual Meeting.

Article 5—Amendments

Section 5.01

These Bylaws shall be amended by a 3/5 vote of the Association at its Annual Meeting or by a 3/5 vote of the Association at a special meeting called for the purpose of amending these Bylaws.